Fleet Fuel Cost Calculator — Florida
Use this interactive calculator to estimate how much your fleet can save each month and year by switching from retail pump fueling to on-site bulk fuel delivery with Exigo Fuels. Enter your fleet size, monthly miles, average MPG, and current fuel price to see an immediate breakdown of fuel cost savings plus recovered driver time.
The calculator assumes conservative defaults: $0.35 per gallon savings versus Florida retail prices (typical for 5,000+ gallon accounts) and $25 per vehicle per month in recovered driver time (avoided trips to gas stations). For an exact quote based on your ZIP code, fuel type mix, and delivery schedule, request the detailed PDF report below or call Exigo Fuels at (305) 900-6725.
Read the full guide
How the calculator works
- Enter your number of vehicles, primary fuel type, monthly miles per vehicle, average MPG, and current retail price per gallon.
- The tool computes monthly and annual fuel consumption, retail spend, estimated Exigo cost, and savings breakdown.
- Request a personalized PDF report with your exact numbers and a custom quote.
How This Calculator Works — Inputs Explained
Each input maps to a specific variable in the cost model. Number of vehicles sets the multiplier for recovered driver time (the estimated $25-per-vehicle-per-month figure represents avoided retail-station detours and waiting time). Primary fuel type is used to pick a reasonable default spread between retail and wholesale pricing — the ULSD on-road diesel and regular gasoline markets behave differently, and dyed off-road diesel usually has the largest per-gallon delta versus retail. Monthly miles per vehicle and average miles per gallon combine to produce gallons consumed per vehicle per month, which scales linearly with fleet size to get monthly and annual gallonage. Current retail price per gallon is the baseline we compare our estimated delivered cost against; for a conservative comparison, we recommend using a recent AAA Florida average or your own most-recent card-program average rather than a single station's price on a given day.
What the Savings Numbers Mean
The headline monthly and annual savings figures are the sum of two components: the per-gallon fuel spread (retail price minus estimated Exigo delivered price, multiplied by gallons consumed) and the recovered driver time (vehicles multiplied by the monthly time-value default). Typical savings ranges for fleets that fit on-site delivery well run between $0.25 and $0.50 per gallon on the fuel component alone, with recovered time adding several hundred dollars per month for mid-sized fleets. Larger bulk accounts (5,000 gallons per month and up) often see spreads above $0.50 once volume-based pricing kicks in. Small fleets under ten vehicles sometimes see smaller spreads because the minimum-delivery and stop-frequency economics work against them — in those cases, the calculator is telling you something useful: retail or card-program fueling may actually still be the better fit until your volume grows.
Want to isolate just the recovered driver-time piece of that number? The Fleet Fueling Time Cost Calculator breaks out the payroll cost of drivers fueling at retail stations on its own, separate from the per-gallon fuel spread.
When the Calculator Is — and Is Not — Accurate
This calculator produces a directionally useful estimate, not a binding quote. It is most accurate for fleets with relatively consistent monthly mileage, a single primary fuel type, and on-site tank capacity or recurring delivery access. It is less accurate for operations with highly variable duty cycles (seasonal construction, event-driven usage), mixed fuel profiles (gasoline fleet plus diesel equipment), or facilities that would need tank installation before switching from retail. For those cases, a live quote from our dispatch team accounts for volume commitments, delivery cadence, tank logistics, and current regional fuel market conditions — all of which move the number beyond what a five-input calculator can reflect. Use the calculator to decide whether the conversation is worth having; use the live quote to decide whether to switch. For contracted and high-volume accounts, we can also structure fixed-spread pricing, which decouples your per-gallon cost from short-term retail volatility — see our bulk fuel delivery and fleet fueling pages for more context.
Estimating how much fuel you burn instead of what you'd save? Use our Fuel Consumption Calculator to get gallons per day, month, and year for trucks, generators, heavy equipment, and marine vessels.